Residential Association Administration

For Resident-Led Community Boards

Comprehensive governance administration for HOA and CO-OP boards that need end-to-end management of communications, records, systems, and board operations, including system setup, ongoing support, and board training.

This option is designed for boards that want a single accountable partner to manage administrative infrastructure, compliance communications, and governance systems—without relying on volunteer capacity or fragmented vendors.

What’s Included:

Governance Meeting Administration & Compliance

• Administration of four regular board meetings including the annual meeting and the budget meeting

• Preparation and distribution of meeting notices and compliance communications

• Agenda development and circulation

• Meeting reminders and attendance tracking

• Drafting, revision, and finalization of meeting minutes

Board & Owner Communications Management

• Ongoing board newsletters and official announcements

• Compliance-related communications to owners/shareholders

• Election notices, voting reminders, and procedural communications

• Administrative response management for owner/shareholder inquiries
  (non-legal, non-financial)

• Recording, editing, storage, and management of board meeting and communication videos

Records, Minutes & Institutional Memory

• Secure organization and maintenance of governance records

• Complete and searchable meeting minutes archive

• Records support during audits, transitions, or board review

• Continuity documentation to support future boards

Governance Systems Setup, Management & Support

• Board website setup and ongoing management (Squarespace)

• Owner/shareholder issue intake system setup and administration

• Google Workspace administration, configuration, and maintenance

• Installation and management of shared ownership governance templates

• Zoom setup, configuration, and ongoing meeting support

Board Training, Advisory & Onboarding

• Board training on governance systems and administrative workflows

• Onboarding support for newly elected board members

• Advisory support on governance communication practices

• Coordination with property management or legal counsel, as directed

What This Package Does Not Include

• Legal advice or interpretation of governing documents

• Financial management or bookkeeping

• Property management services

• Enforcement actions or dispute resolution
  

One-Time Setup Fees

These one-time setup services establish the core systems boards need for consistent communication, recordkeeping, and governance operations. Setup fees are billed at onboarding and ensure that administrative infrastructure is properly configured for long-term use and easily transferrable.

• Board website setup (Squarespace)

• Owner/shareholder intake system

• Google Workspace setup (including templates)

• Zoom setup